Formatting Messages

    My Mother used to send my wife and I letters on a regular basis.  However, she NEVER used capital letters or any punctuation within her structure.  We first had to go through the letter and try to edit the content into a form that we could read.

     Have you ever received emails that were all broken up? These emails have one or two words on one line, then eight or ten words on the next line. In some cases, one word begins on one line and ends on the next. These emails are very hard to read, and they appear to be very unprofessional. Is this what you want your autoresponder email messages to look like?

     If not, you need to learn how to format your messages. Start by reading the instructions for your specific autoresponder. Each one operates a bit differently in the way that it handles text. For instance, some autoresponder messages will be messed up if you do put a ‘hard line break’ at the end of each line, while others will be messed up if you don’t!  Find out what the right option is for your autoresponder!

     Because each email client is different, you should not allow any line in your message to exceed 65 characters. This will help prevent lines from breaking up, and it is achieved by hitting the ‘enter’ key at the end of each sixty-five character line. The best way to be sure that your autoresponder messages are delivered in the correct format is to send them to yourself, before you send them to your list!

     Once you get your message you will have a better idea of how it is going to look to others.  Remember you may have to PLAY with the autoresponder entries until you get it just the way you want it to look.

QUOTE TO CONSIDER

THOUGHTFUL GEM

"At least let people understand what you say,

even though they may not understand what you mean!"